24 October 2022
Receptionist/Admin Assistant

This position provides day to day administrative support for the Miami office and supports the general office operations. This position requires professionalism in handling confidential and sensitive matters. This position provides day to day administrative support for the Miami office and supports the general office operations. This position requires professionalism in handling confidential and sensitive matters.

Essential Duties and Responsibilities:

·       Organize and oversee the activities of the front office area; ensuring the area is tidy and presentable
·       Answer, screen, and forward incoming phone calls
·       General administrative support for the Miami office to include but not limited to; daily mail distribution, creating fed ex shipping labels, check distribution and filing, and managing the vendor list
·       Manages updates and distribution of Miami phone directory, floor plan and emergency evacuation floor plan and company all state Master List
·       Responsible for inventory management; office, kitchen, coffee, and janitorial supplies
·       Point of contact for building management for communication, badging and updating relevant documents
·       Responsible for sharing building management and relevant city communication with office
·       Maintain parking validation log and inventory
·       Assist Executives with expense report reconciliation
·       Assist with invoice reconciliation and submission
·       Responsible for tracking PTO
·       Create and maintain company org charts
·       Assist procurement with office appliances and equipment
·       Perform other related duties or projects as assigned
 
Knowledge and Skill Requirements:

·       Must have intermediate skills with Microsoft office (Basic to intermediate Word and Excel, as well as Outlook
·       Computer savvy
·       Strong written and verbal communication skills with ability to handle confidential information
·       Professional attitude and appearance with a customer service focus
·       Multitasking and time-management skills, with the ability to prioritize tasks
·       Must be detail orientated
·       Excellent organization skills
·       Fluent in both English and Spanish, written and spoken.
·       Administrative experience – 3 years
·       Ability to sit for long periods for reception area coverage
·       Ability to lift to 20 lbs.
·       Be prompt for shift – 8am -5pm