28 April 2021
Payroll & HR Administrator

ttg Talent Solutions has been engaged to help our premier valued client in the cannabis industry find their next Payroll & HR Administrator (Wynwood-Miami area).
 
 
ROLE SUMMARY
The Payroll & HR Administrator will ensure the accurate and timely processing and recording of company's payroll and will perform administrative tasks and services to support the organization's human resource department. This will include the administration and preparation of employee payroll and HR records and related payments and withholdings. Additionally, this position is responsible for maintaining personnel files related to human resources, payroll, leave, and retirement programs; and will answer inquiries pertaining to payroll and HR.
 
KEY RESPONSIBILITIES
 
  • Responsible for processing bi-weekly payroll of 400 employees
  • Manage workflow to ensure all payroll transactions are processed accurately and timely
  • Reconcile payroll prior to transmission and validate confirmed reports
  • Maintains employee payroll & HR records, including names, addresses, telephone numbers, 401k changes, deduction information, direct deposit requests, and tax forms, entering data into computer records and updating as necessary, including verifying changes in salaries and employment status
  • Ensures accurate and timely processing of payroll updates, including new hires, terminations, changes to pay rates, and expense reimbursements
  • Prepares and maintains accurate records and reports of payroll transactions
  • Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices
  • Facilitates audits by providing records and documentation to auditors
  • Process correct garnishment calculations and ensure compliance
  • Process accurate and timely year-end reporting when necessary (W-2, W-2c, etc.)
  • Develop ad hoc payroll & HR reporting as needed
  • Enter new hires and process terminations in the HRIS system
  • Processes and maintains Affordable Care Act compliance, including 1095 forms
  • Responsible for the 401k Administration, enrolling new hires, terminating in the system, and bi-weekly uploads
  • Managers HR documents and update internal databases
  • Maintains the integrity and confidentiality of human resource files and records.
  • Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
  • Provides clerical support to the HR department, including but not limited to processing employee promotions, transfers, and change letters
  • Provides support to HR team as needed, including preparing offer letters and assisting with onboarding, orientation, and recruiting
  • Answers employees' inquiries pertaining to HR, payroll calculations, checks, payroll policies, procedures, and related matters.
 
QUALIFICATIONS
 
  • Working knowledge of payroll & HR  functions and best practices.
  • Strong knowledge of federal and state employment regulations.
  • Strong work ethic and team player.
  • Reliability is essential, will need to process a bi-weekly payroll and meet processing deadlines.
  • ADP Workforce now experience preferred
 
SKILLS
 
  • Excellent organizational skills and attention to detail.
  • Strong analytical and problem-solving skills.
  • Proficient with Microsoft Office Suite or related software and exceptionally skilled in Excel.
  • Ability to deal sensitively with confidential material.
  • Strong interpersonal (verbal and written) communication skills.
  • Ability to communicate with various levels of management.
  • Works well under pressure and meets tight deadlines.
  • Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
 
 
REQUIRED EDUCATION and EXPERIENCE
 
High School diploma or GED or bachelor's degree in HR field or related preferred
3 years experience processing payroll
2 years of experience as an HR Assistant
 
 
 
 
At ttg, "We believe in making a difference One Person at Time," ttg OPT.