06 October 2021
Payroll Coordinator

Performs all activities necessary to process, prepare and distribute 1 or more payrolls. Responsibilities also include maintaining related records, filing tax reports, processing involuntary deductions, preparing accounting documents, documenting and updating procedures, and preparing special reports for management.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, but not limited to:
 
  • Responsible for the preparation and processing of biweekly payroll for over 700 employees; review and ensure accuracy of approved timesheets; track and deduct all garnishments and other special payroll deductions
  • Coordination efforts between payroll, human resources, and other departments to ensure proper flow and maintenance of employee data (including preparation/distribution of detailed reports, e.g. labor" home" work, overtime, leave balances, head count, and retirement contribution reports)
  • Setup each employee, valid programs for each employee's charges, and adherence to FLSA; monitor submissions of approved timesheets, ensure valid data transfers to/from payroll service
  • Maintain employee payroll records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to policy including compliance with federal/state/local regulations.
 
PERFORMANCE STANDARDS/MEASUREMENTS;
 
  • Ensure that the human resource/payroll information system functions smoothly. Personnel data and statistics are efficiently recorded, stored, and retrieved as appropriate.
  • Reporting functions are completed accurately and timely, and in accordance with established policies and federal and state regulations.
  • Payroll functions are completed in accordance with established policies and procedures. Errors or discrepancies are promptly discovered and resolved.
  • Visitors and telephone calls are courteously and professionally received or referred. Good public relations exist with outside contacts.
  • Effective working relations exist with all levels of staffing. Ensure that Management is appropriately and timely informed.
  • Always maintain Confidentiality. Ensure that all confidential information is always guarded, and that confidential information is not discussed with anyone other than cleared team member.
 
QUALIFICATIONS:
 
EDUCATION and/or CERTIFICATION:
 
  • Associate Degree in Business Administration/Finance/Accounting from an accredited college, or equivalent experience
 
REQUIRED KNOWLEDGE:
 
  • Excellent skills using MS Word, Excel, Access, and Internet Explorer.
  • Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system.
REQUIRED EXPERIENCE:
 
  • Three plus years in a Payroll Office performing all payroll functions; Three years additional payroll office experience in lieu of Associate degree.
SKILLS and/or ABILITIES:
 
  • Well organized.
  • Accurate and attentive to detail.
  • Excellent communications and public relations abilities.
  • Strong typing and computer application skills.
  • Proficient in the use of a Human Resources Information System.
  • Ability to assist and support others.
  • Able to operate telephone, PC, copier, and other basic business machines.