06 October 2021
Medical Record Coordinator

The Medical Records Coordinator/Clerk is responsible for managing all aspects of Medical Records collection, organization, management, tracking and returns in a fast paced, professional environment. The Coordinator tracks and sorts incoming information, organizes the records within each case and ensures quality and timeliness of case completion. Records pertinent to case management come in many forms including physician dictated clinic doctors’ notes, image studies (x-rays, EGK, MRI/CT) x-rays and pathology slides all which need to be sorted, verified, uploaded, reviewed and in some cases, returned.
What you will do:
  • Coordinate and oversee the collection and administration of medical records and related information 
  • Work directly with clinical staff (RN’s & MD’s) to facilitate and expedite cases
  • Think creatively to prevent and mitigate case delays
  • Ensure timely and accurate follow-up of all assigned cases and facilities
  • Document case information timely, clearly and concisely
  • Ensure all casework and processes (Medical Records, Imaging and Specimen Samples) follow HIPAA compliant protocols with all parties encountered throughout the process
  • Ensure the highest quality and timeliness for outgoing Expert Opinion reports and communications
  • Maintain filing and storage systems as required for electronic and CDs and physical records
  • Other duties, as needed
What we are looking for:
  • Minimum of 2 years of college required (experience accepted in lieu of education)
  • 3-4 years' experience in fast paced office setting, clinical office/hospital is a PLUS
  • Proven track record of meeting deadline-oriented tasks
  • Proficient in technology including software programs such as Microsoft Word, Outlook & Excel and medical imaging software
  • General understanding of medical terminology preferred
  • Exceptional ability to focus on issue resolution in order to drive efficiencies
  • Excellent verbal, written and telephonic communication skills with the ability to explain concepts in a clear and articulate manner
  • Ability to influence others to achieve a positive result
  • Ability to write clearly and in a professional manner
  • Ability to work collaboratively with colleagues