21 May 2020
Junior Analyst / Administrative Assistant

Our City Client, has engaged us to find their next office Intern or Administrative Analyst who will serve as the official backup to the the Retirement Program Administrator and will be cross trained in the higher-level functions of retiree payroll, tax filings, and participating in annual audits. This assignment is a temporary position that will last between 3-6 months and is ideal for a student pursuing a degree in Public Administration, Political Science, Business Administration or a related field.
Duties and Responsibilities
  1. Constantly review, monitor, and update internal procedures in the Retirement Office to ensure best practices and efficient processes.
  2. Conduct pensionable wages estimates for review by Administrator.
  3. Provide plan counseling to active employees and retirees.
  4. Request legal to review request for overpayments.
  5. Receive paperwork for qualified domestic relations orders.
  6. Process Physical Annual Statements for Active Employees from Actuarial Firm (requires receiving individual statements in alphabetical order, manually sort by group classifications, manually sort by departments, manually sort by shift, make copies, file electronically and physically, manually stuff envelopes, and send interoffice).
  7. Process Annual Statements in Excel, save electronically, and print & send interoffice.
  8. Enter & Process Demographic & Data Changes for Direct Deposits, Beneficiaries, Home Addresses, and Contact Information.
  9. Manually Hand Stuff monthly paychecks and direct deposit notices for mailing.
  10. E-mail sixteen (16) Retiree Paystubs (Monthly Retiree Payroll).
  11. Regular Reporting to City's Retirement Board, including during Monthly Board Meetings.
  12. Transcribe Retirement Board Meeting minutes.
  13. Answer office phone and cover office while Administrator is not available.
  14. Filing and scanning of records.
  15. Any/all other assigned duties and tasks related to the position of Administration Office Inter.
Minimum Job Requirements
  • Pursuing or completing a bachelor's degree in Public Administration
  • Previous internship experience in an office setting (preferred).
  • Microsoft Office proficiency in Outlook, Word, and Excel (required).
  • Ability to communicate in a professional manner, both written and oral.
  • Self-motivated, strong organizational skills, detail-oriented, ability to prioritize, multi-task and meet deadlines.
  • Ability to work both independently and as part of a team.

At ttg, “We believe in making a difference One Person at a Time,” ttg OPT.
  • Organizational Skills
  • Analystical
  • Customer Centric Attitude