07 October 2021
Finance and Administrative Coordinator

 Finance Department and Administration Coordinator
Aventura, Florida
Full-time M-F 9-6pm 
Our client, a large sales organization, has engaged ttg to find their next  Finance Department and Administration Coordinator
The Administrative Coordinator will manage and oversee a wide array of project & task management, issue resolution and administrative responsibilities for the Finance Department.  A successful Coordinator will be highly organized, handle pressure well, and excel in a fast paced and highly dynamic environment.  You must also know how to relate to people in a variety of situations, be highly trustworthy, discreet, and use good judgment.
  • Functions as key point of contact, handling incoming inquiries issues from customers and internal staff, providing responses, assigning them to the right person/department, and/or researching and correcting issues.
  • Manages the company’s E-Commerce payment plan and pre-collections process
  • Support in the collection of the charge back supporting documents.
  • Recommend improvements or enhancements to internal processes, simplifying them as needed to ensure workflow and operations are efficient and effective, with the goal of improving the quality of service.
  • Define, analyze and manage Finance department metrics updates
  • Track progress of departmental goals and milestones, communicate progress, change management plans to keep all stakeholders informed and engaged
  • Manage Finance Department task management system and assist CFO/Sr Finance Manager in tracking task completion and updates
  • Providing administrative support for Finance management team including managing meeting logistics, coordinating agendas, compiling and distributing meeting materials, recording meeting minutes, tracking action items, and maintaining committee document archives.
  • Develop strong partnerships with all levels of internal and external business partners
  • Taking on special projects as required increasing the professional effectiveness and efficiency of the Finance team.
  • Participate in events as required.
  • Additional activities include providing back-up administrative support as needed.
  • Bachelor’s degree, or equivalent work or education-related experience required.
  • Excellent PC skills, including the Microsoft Office Suite – MS Outlook, Word, PowerPoint, Visio, Excel, Team collaboration tools (ie Zoom), etc. is required.
  • Excellent verbal and written communication skills required to effectively communicate and provide customer service.
  • Excellent organizational, time-management, and project management skills required.
  • Willingness to enthusiastically complete both high-level and low-level tasks
  • Excellent time management and cross functional organizational ability
  • Accuracy & Dependability – able to complete assignments with a high degree of accuracy, reliable in meeting work deadlines, willingness to take on additional assignments.
  • Organization & Time Management – able to work under general supervision; able to take initiative, plan, schedule, and organize tasks and activities within tight deadlines; able to handle multiple priorities with strong attention to detail.
  • Customer Service – able to personally provide high level of interactive service to targeted customer base, building relationships and acting as internal company advocate.
  • Analytical Problem-Solving – able to research, analyze, identify viable options, and make thoughtful recommendations considering risk and short-term/long-term impact.
  • Team Orientation & Interpersonal – Ability to seek out relevant information from others (i.e. co-workers, other employees in the office, banks, etc.) and act as liaison with team members, management, other company staff, and outside customers
  • Communication – able to effectively and persuasively express self verbally and in writing, using correct language and grammar in a professional, diplomatic and tactful manner.
  • Systems & Software – proficient knowledge of Microsoft Office software applications, including Excel, Word, Outlook and PowerPoint.
  • Documentation - document steps taken towards providing client solutions
  • Ability to develop relationships and establish trust and command quickly
This is full-time Monday to Friday 9am to 6pm, with additional hours/times as needed in Aventura, FL
Please submit your resume in a word document. Please include your month/year for employment on your resume)  If you are a match, you will be contacted by a ttg recruiter.  
At ttg, “We believe in making a difference One Person at a Time,” ttg OPT.