21 November 2020
Accounts Payable Supervisor

Accounts Payable Supervisor
$55K per year plus Bonus and Excellent benefits
Boca Raton
 
Our client, a well-established technology company with a national footprint in the US, has engaged us to find their next Accounts payable Supervisor.
 
Interfaces local AP department and corporate AP teams.  The Supervisor ensures accurate and timely processing of invoices and reconciliation to vendor statements and general ledger as well as ensures the application of our financial internal controls. The Supervisor is responsible for the day to day supervision of the Accounts Payable team. 
 
Responsibilities
  • Performs transfers of credit cards and Concur items monthly.
  • Performs wire/ACH transfers and stop payments.
  • Performs admin function in Concur of setting up, terminating and updating all employee profiles and submitting technical support cases for any issues.
  • Manages New Hire training of the Concur expense report system.
  • Updates T&E Policy semi-annually and presents to Accounting Director for approval.
  • Ensures all invoices have the appropriate approvals.
  • Ensures appropriate month end cut-off of AP transactions.
  • Reviews and ensures correct general ledger account coding of invoices and credit memos.
  • Maintains documentation on all AP related processes and procedures.
  • Serves as backup for executing the automated check process and preparation of check remittances.
  • Serves as backup for preparing signed checks and supporting documentation for mailing.
  • Assists Accounting Director with quarterly cash forecast.
  • Maintains and oversees the completion of the month end closing checklist each month.
  • Prepares all monthly and quarterly AP reports and submit to Accounting Director for approval.
  • Assists with all audit requests related to AP and delegate where applicable.
  • Oversees management of the AP mailbox to insure completeness and efficient response times.
  • Oversees vendor virtual filing system and offsite records.
  • Primary contact for all AP and Senior AP associates for day-to-day operations and month end closing responsibilities.
  • Maintains spreadsheet on delegation of tasks for the AP department and communicates division of responsibilities to the AP team.
  • Maintains division of geographical areas for approving Concur expense reports.
  • Performs and oversees all training of new AP staff as needed.
  • Reconciles vendor statements and responds to vendor inquiries.
  • Researches and resolves issues related to AP, purchase orders and vendor payments.
  • Handles daily disbursement correspondence.
Requirements
The Candidate must demonstrate the following skills:
  • 8 years of Accounts Payable experience Associates Degree, Finance Accounting or Business Management concentration preferred
  • Working knowledge of Microsoft Office Suite (intermediate Level)
  • Advanced knowledge of ERP system for processing disbursements
  • Working knowledge of general accounting principles
  • Excellent customer service skills Advance AP knowledge Possess strong organizational and time management skills.
  • Must be a self-starter and have a strong work ethics
  • Excellent interpersonal, analytical and problem-solving skills
  • Attention to detail and high level of accuracy Must be able to communicate effectively verbally and in writing
  • Must be able to interact with employees and vendors in a professional manner
  • Must be open to change and willing to learn new skills
  • Able to follow up on pending issues
  • Able to meet deadlines Able to follow standardized practices and methods
  • Good attitude and work in a team environment
 
 
 
 
At ttg, “We believe in making a difference One Person at Time,” ttg OPT.