05 October 2020
Accounts Payable Specialist

Accounts Payable Specialist – Miami FL
 
Position Summary: The Accounts Payable Specialist completes payments and controls expenses by receiving, processing, verifying and reconciling invoices for all Company divisions. The position is responsible for a full-cycle disbursement process. The Accounts Payable Specialist must adhere with Corporate Governance and maintain strict control over Delegation of Authority protocols relative to payment approvals.
 
Responsibilities:
  • Charge expenses to accounts and cost centers by analyzing invoice/expense reports; recording approved entries provided by the budget holder.
  • Perform three-way match audits (match receiving document to purchase order and invoice).
  • Resolve purchase order, contract, invoice or payment discrepancies and documentation; ensuring credit is received for outstanding memos.
  • Ensure all invoices are posted in a timely manner and all expenses are recorded in the correct month including but not limited to freight.
  • Ensure paid invoices are filed on a timely basis.
  • Protect organization's value by keeping information confidential.
  • Update job knowledge by participating in educational opportunities.
  • Pay vendors by monitoring discount opportunities
  • Verify vendor federal ID numbers
  • Schedule and prepare checks
  • Resolve purchase order, contract, invoice or payment discrepancies and documentation
  • Ensure credit memos are received from vendors in a timely manner for outstanding credits owed the company
  • Issue stop-payments
  • Obtain approvals for purchase order amendments and update accordingly
  • Pay employees by receiving and verifying expense reports and requests for advances
  • Verify vendor accounts by reconciling monthly statements and related transactions
  • Maintain historical records and documents.
  • Disburse petty cash by recording entry and verifying documentation.
  • Ensure Goods Receipt Invoice Receipt (GRIR) is up to date on a weekly basis.
 Qualifications:
  • Excellent computer skills with advanced proficiency working with Excel spreadsheet applications.
  • Excellent data entry and math skills.
  • Attention to detail and thorough
  • Ability to analyze information
  • Good organizational skills
  • Ability to effectively communicate within and outside of the organization
  • Maintain healthy vendor relationships
 
Education / Experience:
  • High School Diploma or equivalent, required
  • Completion of college-level basic accounting courses, required
  • Minimum of 2-4 years’ demonstrated experience in an accounting environment performing same or similar functions, required
  • Degree in Accounting, Mathematics, Business or related field, preferred
  • Proficiency with SAP, preferred
  • Excel (Pivot Tables, V-Lookups), preferred
 
 
At ttg, "We believe in making a difference One Person at a Time," ttg OPT.